Integrated library system Essay

Computer technologarithmy the major(ip) culprit in the beginning to translate religious service in solving problems it has generated. Research and development is taking place on m whatever presence beyond libraries, including the have it offledge industries, and this trend is certain to plow. In todays complex societies, access to tuition has dumb set up underlying to making division active the day-to-day conduct of public and underground life.As a result, contemporary libraries service entails non solely the traditional functions of preserving and providing access to vast amount of printed substantive but overly the creation of a more sophisticated selective reading environment, star that make function of goods and services of the full range of information technologies to serve the informational, educational, cultural, and recreational needs of bookmans. Libraries argon most effective when their policies, procedures, collection, personnel, services, and faciliti es come through the best practice in the field.To achieve quality program subr come forthine subroutine library service, libraries required professional and support provide coupled with a system that allows automatise treat of library services or transactions. For libraries, information cogitate has always been a piece problem. As a result of the impact of computers, telecommunications, and new information technologies in the field, library and information studies education program vex undergone signifi so-and-sot changes. While the library system the central organizational focus, it needs to improve its system in order to effect change.One of which is the conclusion of information technology. It is for this purpose that the questioners undertake a study automate library system. It is hope that this study result render in enhancing the library services of Vito bailiwick gamey train. Making them more efficient and effective in servicing students in particular and in society. HISTORICAL BACKGROUND Vito National noble discipline is inside the bea of Barangay Vito, Sagay metropolis, Negros Occidental. It is located 15 kilometers east of Sagay City along its coastal boundary. It started as Barangay graduate(prenominal) cultivate in 1967 by virtue of the democracy Act no.6054, an act to Institute Charter for Barrio High school yearss which was ap prove on August 4,1969. It was supervised by an Elementary aim Principal, Mr. Angel Ventor in 1967 with only twain teachers in a one Section first year class squatting in the elementary classroom and overly they are sharing the library with the Elementary School. Only a a couple of(prenominal) books was t here(predicate) inside the library. As Mr. Ventor retires, he was succeeded by Mr. Antonio Cawit in 1973 to 1976 who built the first Vito National High School depository library with only 535 books inside it. From 1976-1985, the groom was headed by the real dynamic and ever trusty to his job as principal, Mr.Serafin Ignalaga. After his leadership, he was succeeded by Mr. Rodrigo D. Sanchez in 1986, then Mrs. Felicidad Magbanua in 1987 . With the issuance of Republic Act 6655, otherwise known as the Free Secondary Education Act, the condition was reborn into a Nationalized High School on June 10,1988, with Mrs. Aida P. Perfido, the pioneer teacher as teacher- in- charge (1988-1995), but she was promoted as principal of Col. Griffin Memorial National High School, Minapasok, Calatrava. With that, Mrs. Gina P. Ferraris took the office as OIC , after a year, Mr. Ni rotteror A.Alparito became the ear Teacher I of the School (1996-1997). He was then promoted as Education Supervisor I, T. L. E. of the newly ceremonious Division of Sagay City. It was June of 1998 when Mrs. Gina P. Ferraris was assigned as Head of the School, and was promoted to Principal I, under the supervision of Mrs. Mildred L. Garay, Schools Division Superintendent, Sagay City Division. During the endpoint of Mrs. Ferraris, she requested more books to the Local and City Government, for the students to concur more resources of learning. She got 1,150 total of books from both Local and City Government. It is Mrs.Naneth O. Moraca, took the responsibility as School bibliothec. Library hours was from 730 AM to 430 PM. If the student want to enter in the library, they have to log in two ways. If they leave alone just go there and read their notes they will just log as library substance ab use uprs. And if they want borrow books they will overly log to the library users and to the borrowers log book. Borrowing of books policy the call fitting date of the books of the borrowed books was tercet days after the adoption date, if t student cant return it after the due date they will have a penalty or fine of ten pesos or a pack of floor wax.Maximum of three books, as student can borrow development his or her library card. After ten years of service Mrs. Gina P. Ferraris, it was June 2009 when she was promote as Education Supervisor I for Science. With that, Mrs. Villa Tupaz from Eusebio Lopez Integrated School took placed as Division Principal II. December 10, 2010, Mrs. Villa Tupaz was transferred to Sagay National High School as a replace to Mrs. Bingkas that was promoted also as Educational Supervisor for MAPEH. Mr. Unilo C. Timtim from Eusebio Lopez Integrated School took the responsibility as principal for Vito National High School up to the present.He took much to the library. He gave 5000 pesos reckon every school year. He donated his own books during his high school and college years. The library now contains 3,150 total of books. unflurried Mrs. Naneth O. Moraca was the bibliothec up to the present. Core Values Excellence, Eco-Awareness, Responsibility Vision A high performing school with competent and dynamic administrator and teachers with strong stakeholders elaborate to produce responsive individuals through a break down learning environmen t, preserving the gift of nature.MissionVito National High School aims to produce graduates who are academically competitive, pro-environment and come up-equipped with technological abilities to contribute in the total development of the community. Vito National High School Organizational Structure shoal PRINCIPAL bookmans High School Faculty Canteen Staff Janitorial Staff Cashier Canteen In charge Treasurer Guidance Councilor STUDENT SERVICES Property Custodian librarian General accusatory The purpose of this study is to have a review of the manual library system of VITO NATIONAL laid-back SCHOOL. Specific Objective 1.To know the current library system used by Vito National High School. 2. To prove that using manual library system maximizes the work of the librarians. To proposed a system that reduces spare while in organizing and storing library files and data. NONESCOST LOCALE VNHS VITO CEMETERY OLDSAGAY HIGH-WAY . VITO BRGY. HALL CROSSING BULANON TO BRGY. VITO BRGY. BONIF ACIO CROSSSING VITO SAGAY HIGH-WAY ESCALANTE HIGH-WAY BRGY. RAFAEL BARERA Vito National High School is within the area of Barangay Vito, Sagay City, Negros Occidental. It is located 15 kilometers east of Sagay City along its coastal boundary.Scope and Limitation The kitchen stove of the study is on the automatise library system for Vito National High School specially in borrowing of books. It does not seek to include other systems or subsystems that the school uses. The aspects that the look intoers considered are limited to the particular(prenominal) problem. The study covers by interviewing the librarian, the faculty and staff, and the students of Vito National High School. Review of Related Literature Library solicitude System is a system program that is used in a library for an flourishing use of addition of books, burrowers, issue dates, return dates, fine payments.It is do through a database programmed so, it gives a good user interface to the operating user and a saf e database for the storage of data like books and burrowers. It is very useful software for librarians and it requires a computer for the operation According to Ken Chad of Ken Chad Consulting we are at a major point of change in the wider information economy within which library systems form part of a larger whole. He was writing in a briefing paper about the study in library management systems .This study examined the systems used in higher-education libraries acrossthe UK and came up with some significant observations and recommendations. It historied that the LMS market in UK higher education is already mature and that four main vendors (ExLibris, Innovative, SirsiDynix and Talis) have or so 90 per cent of the market. This market maturity means, according to the study authors, that the benefits to libraries of changing LMS provider are limited.Library users expect to find everything to baffleher says Stephen Abram, vice president for innovation at SirsiDynix, the leading prov ider of software solutions and associated services for libraries.According to her traditionally, the library management system or integrated library system (ILS) was accountable for running libraries efficiently and effectively. Over the last a couple of(prenominal) years, the role of the ILS has been expanding from meeting library needs to de endurering user experience. According to Elisabeth Robson usability is a key want for users, says Elisabeth Robson, Product manager for Online Computer Library Center. The catalogue has become a way to pull together disparate resources, including commercial resources and web links.Library management systems also allow circulation, including check in/check out and enable libraries to purchase materials and track where they are. Accessibility remains the key all information use. As people have become familiar with computer a trend to more direct access has placed developmentd pressured on libraries and other information agencies to proved us ers friendly retrieval system for their client. Research and development is taking place in galore(postnominal) fronts beyond libraries, including the information industries and this trend is certain to continue, effort is concentrated in such as automated system.Including earthy language processing, digitized imaging techniques and telecommunication. Artificial intelligence is being used with saurian for more cognitive approaches to data, including self-acting query reformulations when there is insufficient response to the initial combination of research terms. Frequently involving cognitive psychologist and linguistic scientist in addition and information scientist for librarians information retrieval has always been a human problem. Researchers now realize that no application of technology of artificial intelligence.Parallel processing or networking can be truly effective without knowledge on how people mobilise, learn and cumulate. (Mary E. Dykstra, school of library inform ation studies, Dalhausie University). Methodology This section present rule of research used in the study. It also includes the fact-finding technique, procedures and modeling tools. This aims to describe the nature of situation as it exists at the time of the study and to search the causes of particular phenomena. MODELING TOOLS A. INTERVIEWAn interview is a face to face conversation between two people (the interviewee and the researcher) where questions are expected by the researcher to obtain the desired information from the interviewee. Interviews are useful to get ahead information from individuals. Given below is the interview between the researchers and the librarian, during the information gathering stage of the development of our proposed automated library system. B. OBSERVATION A method of data collection in which the situation of interest is watched and the germane(predicate) facts, actions and behaviors are recorded.It is also one of the earliest method of gaining o r acquiring more knowledge. In this method the researchers observe c resortly to the behavior of their undefended which undergo an investigation in various natural setting. Is every an activity of a living being, such as a human, consisting of receiving knowledge of the outside world through the senses, or the recording of data using scientific instruments. The term may also refer to any data collected during this activity. An observation can also be the way you look at things or when you look at something. FACT FINDING TECHNIQUES A. Data and Gathering Interview and Documentation.In gathering our information, we circularise an email to the Principals Office of Vito National High School, Barangay Vito, Sagay City, Negros Occidental asking permission if they will allow us to conduct an organizational review about their school specifically in their library. We include in the email our contact number. After we received a message from Vito National High School, we nowadays go there. W e directly go to the principals office to ask permission personally. He ask us to rationalize what is written in the letter. After we explain him what we want to know, he write a letter of accommodation to the librarian as well as to the teachers.We were amazed of the teachers there because they are so very kind and generous to us. In fact, one of the teachers there told us that she felt nervous. We were flattered because we felt that they actually never put themselves higher than us. We asked the librarian some questions about their policies and other matters that can help us. We also asked the students there, at first no one wants to be asked, they were afraid that they might not answer our questions. So, we explain to them that all questions are easy. We have get the information we need to know.ObservationVito National High School had a very kind and generous teachers and students. They are so very open to us. They give the informations we want to know. In their library, they h ave problem for borrowing their books because some books were not returned after borrowing. That is wherefore in the next school year they need to buy new books in replace to the books that had not returned. The teachers there is so very kind and so very hospitable. Students in the first time are ashamed to us, the researchers and they are afraid to be asked. As a whole, the students and teachers in Vito National High School are very good.And about the principal, Mr. Unilo C. Timtim is, our first impression to him is, we thought that he is very strict and he is not approachable but our expectation is reversed to his real attitude, in fact he is very approachable and he also share some of his knowledge to us. Researchers interview with Librarian Researchers Hi, we have come to talk to you regarding the functioning of your library. Librarian Hello, do come in. I was expecting you. Researchersoh Really? We came here to conduct for a review in your library Librarian Ill give you my who le contribution.Researchers severalize me are you excited about the idea of having an automated system for your library? Librarian Yes, I do. genuinely much. After all its gonna reduce our loads of work. Researchers Will you elaborate on it? Librarian study problem is managing the cards of members. There are so many of them. Many times cards get lost. and so we have to issue a duplicate card for it. But there is a shortcoming in it. It is difficult to find out if it is genuinely the case. Member can lie about it so that he/she gets an extra card. And we cant do anything about it. Researchers What do you hark back be grand solution to this?Librarian There should be no cards at all. All the information should be put into computer. So in this way, we plan to get huge revenues after we have an automated system. Researchers How many books are there? Librarian About 3,150 books Researchers Do you forbid records for them? Librarian Yes. Researchers Do you want installation of book ing a particular title in advance? Librarian No we dont want any such instalment. It is an overhead. So we dont have any such facility presently. Researchers How do you categorize your books? Librarian By dewey decimal system.Researchers Would you prefer online registration for users rather than the printed form? Librarian Yes , we really would. Sometimes we lose these forms then we dont have any information about that particular member. It will be better to have it on computer. Researchers Do you have any other expectation or suggestion for the new system? Librarian It should be able to produce reports faster. Researchers Reports? I nably forgot about them. What reports you people produce presently? Librarian Well first is for books in the library, other for members listing, one for our current supplier of books, and reports for finance.Researchers Do you have some format for them? Librarian Yes we do have and we want that the uniform format be used by the new system. Research ers Yes well take care of that. either other suggestions? Librarian No. You have already covered all the fields. Researchers Thanks for your co-operation. It was nice talk of the town to you. Librarian My pleasure. Bye. SIGNED BY SIGNATURE OVER PRINTED NAME We, the researchers took interviews of few students in the library in order to know about their viewpoint about the new system. One of such interview is inclined below. Researchers interview with a student Venue Library Researchers Hello.If you are free, I need to ask you few questions. Student Sure. I pleasure. Researchers Do you know the library people are planning to have an automated system? Student Yes , I do, our librarian already told us about it. And Im notion good about it. Analyst Are you ready to pay more if there is a automated system? Student In the overall functioning is going to improve then I think no one will object to paying more. It should help us finding the books easily. But by what amount, it should matt er. Researchers Well as far as I know they are planning to hike library fee from 100 to 200 for full year.Student That would be too much. Then in that case, they should increase the number of books to be issued. Also the number of days a book can be unploughed by student should also be increased. Researchers What you do think, how much books to be allowed for issue and for how many days. Student Well these people should increase number of books from 3 to at least 4. And the number of days for which a book is kept should be increased by 4 days. Presently it is for 3 days. It should be 5 days. Only then the fee hike will be justified. Researchers Yes, they have such plans. Student Then it should not bother members.Researchers Are you keen on online registration of students instead of normal paper one? Student Yes. Itll be a good practice. Researchers Should there be a facility to reserve a book in advance? Student Presently they have many copies of a single title. ordinarily a book is always available. I never have felt the need to reserve a book in advance. Researchers On what basis a book should be categorized? Student Well, it should be on the basis of dewey decimal system. Researchers What do you think on what basis a search for a particular book can be done? Student It can be searched using subject or title.Researchers How often you visit this library? Student Daily Researchers Do you think magazines and cassettes should be make available in the library? Student I think its a good idea. Researchers Do you like this library? Students Yes, very much. Thats why I come here daily. Researchers oh Thats nice. Well, continue doing . Thank you for your time,. Students Thank You.. SIGNED BY SIGNATURE OVER PRINTED NAME Questionnaires Since the time was less it was not practical to interview every student. So to get the opinion and ideas of a few students and staff, the researchers distributed questionnaires to all of them.1. How is the borrowing of books done Man ual Automated? 2. If were doing to proposed an automated library system of Vito National High School, this can help in your study, are you willing to use it? Yes No 3. If ever there will be a proposed automated library system. Do you think it is economically feasible to Vito National High School? Yes No 4. Is the manual library system convenient to use? Yes No 5. Is there system provided apropos responses to the student complaints? Yes No 6. Are you amenable to change the manual library system to automated library system? Yes. No 7. Do you think automated library system is effective? Yes No 8. Do you think consider computer is the most and important tools in processing of data and string of information? Yes No 9. Do you think your school can afford to implement on automated library system? Yes No 10. Do you think automated library system are useful to the a. Teacher Yes No b. Students Yes No c. Faculty and staff Yes No d. Vito National Hi gh School Yes No 11. Do you think manual library system is effective in terms of a. Procedure Yes No b. Manpower Yes No 12.Do you believe that through this system it can really help improvement of the school? Yes No SIGNED BY SIGNATURE OVER PRINTED NAME Library Policies General Rules 1. Return books three days after the borrowing date if borrowed and if not return it after using so that readers may use them. 2. Sleeping, eating, talking, laughing or doing industrial work is prohibited. 3. Observe proper behavior in the library at all times. Talk softly so as not to disturb other students who are studying. 4. soak up every possible care of each book, magazine and other library materials while they are in your possession. 5.Honesty should be practiced at all times. A student caught stealing books, tearing out a page or pages of a book or other library properties will lose his library privileges. He will have to abide by whatever sanctions the librarian and the Discipl ine police officer will impose upon him. 6. Keep the library clean. 7. Push the chair back against the table after using without dragging them. Identification Card 1. All students must log on to the log book and live their library card. 2. A lost library card is replaced as soon as the student has utilize for replacement. A fine of P20. 00 is imposed. 3. Library cards are non-transferable.Any student who lends his/her library card or borrows somebodys card is subject to suspension of library privileges in which case both will be answerable for this violation. * Circulation of Library Materials * High School students from first year to fourth year are allowed to check out books from the library. * General Reference books like encyclopedias, dictionaries, atlases, newspapers, magazines and other periodicals are read only in the library and are not allowed to be borrowed and brought out in the library. * Maps, Charts and other visual aid materials can be borrowed by the teachers for classroom use only.* Home reading or fiction books can be borrowed for three days from the borrowing date and can be renewed for three days also. * Students are allowed to borrow three (3) books at a time. * Books borrowed on Friday should be returned on the following Monday. * Fines and Penalties A daily fine of P10. 00 or a pack of floorwax is imposed on every book kept overdue. (Saturdays, Sundays and holidays are not included) * Lost Books 1. When the book is lost, the borrower should report it immediately to the librarian so that fines will not accumulate. Students who have overdue books cannot check out book(s) until they clear their records.Otherwise, a student should replace the akin book with the same title. 2. A book damaged beyond repair must be replaced with the latest edition of the same title and author. 3. Before leaving the librarians counter, borrowers are encouraged to carefully inspect the book(s). They are to report to the librarian immediately any damage that t hey discover. The last borrower will be held responsible for any damage to the books. * Procedures in borrowing * The student must present his/her library card to the librarian. * The librarian will write the complete name of the borrower in the log book. * A due date will be stamped at the log book.Republic of the Philippines Northern Negros State College of Science and engineering science College of study and Technology Old Sagay, Sagay City, Negros Occidental October 12, 2011 MR. UNILO C. TIMTIM Principal, Vito National High School Brgy. Vito, Sagay City Madam Greetings in Christ name As part of our requirement on System Analysis and Design, we the Junior Information Technology students of NONESCOST are going to conduct research study on system and procedures of government and private agencies as well as business establishments. We are required to come up with a research paper to develop such procedures.In this connection, good-hearted allow us to conduct an interview for a Pr oposed Automated Library System. Please brood all other assistance we may need. We promised to keep all data confidential. Hoping for your favorable response. Respectfully yours, Members MA. FE S. DELA REALJO-ANN M. PABALATE JUDITH PEARL T. MINANOWENALYN M. ALISAN Noted by SAMSON M. LAUSA, MSCS dean Republic of the Philippines Northern Negros State College of Science and Technology College of Information and Technology Old Sagay, Sagay City, Negros Occidental October 12, 2011 MRS. NANETH O. MORACA Librarian, Vito National High School Brgy. Vito, Sagay City MadamGreetings in Christ name As part of our requirement on System Analysis and Design, we the Junior Information Technology students of NONESCOST are going to conduct research study on system and procedures of government and private agencies as well as business establishments. We are required to come up with a research paper to develop such procedures. In this connection, kindly allow us to conduct an interview for a Proposed A utomated Library System. Please extend all other assistance we may need. We promised to keep all data confidential. Hoping for your favorable response. Respectfully yours, Members MA. FE S. DELA REALJO-ANN M.PABALATE JUDITH PEARL T. MINANOWENALYN M. ALISAN Noted by SAMSON M. LAUSA, MSCS Dean FINDINGS AND CONCLUSION In general, performing a study and to conduct an organizational review is not easy but through the unity of our group and to the cooperation of the principal, faculty and staff, and students of Vito National High School we have able to finish our review. Weve been through different level of interviewing, observing,gathering data and reviewing our work so that our study would be done very well.This review helps the librarian to lessen their works in borrowing books faster and easier, as well as to the studentsto have an easy way of borrowing books from the library. Thus in conclusion, this study will help the Vito National High School for entering the names of the students and teachers who borrowed books. After we reviewed their manual library system we found out that it needs much time for the librarian to record all the borrowed books, so, we suggested them to implement an automated library system for an aim to help the librarian lessen her work.The system is easy to use and easy to developed but we recommend that every assigned librarian or librarian assistant must know how to properly use the new developed automated library system.Bibliography Atkinson Ross the acquisition librarian as a change agent in the transition to the E-library no. 36 (1992). Foskett, A. C. the subject approach to information quaternate Ed, (C. Bingley 1982) Rowley, Jennifer E. organizing knowledge, an introduction to information retrieval (Gower 1987) Practical guide to thesis and desertion writing by Maximiao M. Rivera, jr. and Roela Victoria Rivera (Katha publishing, Inc. Quezon, Boulevard Quezon City, Phil. 1996) http//www. nordis. net/? p=7410 http//www. deakin. ed u. au/library/findout/research/litrev. php.